Benefits of Document Management System Development
20 Jun

Benefits of Document Management System Development

Mahipal Nehra

Benefits of Document Management System Development. Gone are the days when businesses used to manage all the necessary records and documents manually and sort them to bring some order to the files.

Thanks to the evolution and advancement of technology and the IT industry, which has helped bring change and made things easier and simpler with document management system development.

According to the reports from Statista, the document management systems market was valued at $3.59 billion in 2017 and is anticipated to reach $6.78 billion in 2023, showing signs of immense growth.

And if you are interested in developing a document management system, this blog is the right place to be.

So, keep reading to learn more about document management system development, its benefits, and the development cost.

What is Document Management System (DMS)?

In simple words, document management system is an automated system that helps in managing and organizing documents with ease.

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Nowadays organizations and businesses highly rely on data which includes images, files, and other sensitive information, and this is where the DMS or the Document management system comes into play.

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It helps in strategic storing, managing, tracking, retrieving, and sharing the data with ease and security by providing a centralized system and eliminating the need for paper and thus saving the users from a lot of manual tasks and enhancing their productivity.

Adobe Document Cloud and Dropbox are some well-known examples of document management systems.

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Benefits of Document Management System Development

Technology has innumerable benefits and with the amalgamation of technology into our daily lifestyles, a lot of things have been simplified and eased, making lives hassle-free.

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Now talking about document management system development, it too caters to innumerable benefits for both the business and its customers.

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So, moving ahead the benefits of document management system development are -

  1. Accessible

  2. Automation of Tasks

  3. Better Collaboration

  4. Easy Data Retrieval

  5. Improved Security

  6. Improved Workflow

  7. Requires Less/No Physical Storage

  8. It saves Time and Money

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Benefits of Document Management System Development


The primary benefit of a document management system is that it lets the users avail of your services and access their important files and docs anytime and anywhere.

Automation of Tasks

It eliminates the manual job and helps organize and manage the documents by automating the tasks.

Better Collaboration

Document management system development also helps in sharing and collaborating documents easier, which can be edited, viewed, and tracked quickly.

Easy Data Retrieval

With a modern document management system, the data retrieval process gets easier and quicker since it eliminates the need to search for a specific doc manually, instead you can just type the name of the doc and it will appear automatically.

Improved Security

It also helps in keeping your documents safe from data breaches and cyberattacks using different tools and techniques like archiving, automated backups, authenticated users, and many more.

Improved Workflow

It helps in improving the workflow of your business which in turn also helps in enhancing operational efficiency.

Requires Less/No Physical Storage

With the elimination of the manual way of storing records and documents also goes the cost of file cabinets, shelves, and oversized desks with the adoption of the modern document management system.

Saves Time and Money

It helps the users to manage their docs and files quickly without having to look all around for the records, which in turn saves time and also helps in reducing costs.

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Now that you have reached here, it is likely that you are interested in developing a document management system. But one thing that might have caught your attention is the cost of development.

Cost of Document Management System (DMS) Development

The cost of developing a document management system, to give it a number it might cost somewhere between $20,000 - $2,00,000 based on your business requirements.

The cost is an important factor that determines how your software will look and work. And it is important to determine the cost before starting with the development process.

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When talking about document management system development, the cost varies based on several aspects, and they are -

  • The Domain and Hosting according to the name of the business.

  • Logo and Branding

  • Design and the total number of screens with the use of images, animations, fonts, colors, and other elements to make the software appealing and captivate the user's attention.

  • The type of software that you want to develop out of your idea, like whether you want a web application, an Android app, or other platforms.

  • The Technology Stack you choose includes the programming languages, libraries, frameworks, and other essential tools that will help you develop a full-fledged application.

  • The total number of features that you want to integrate into the application along with its complexity.

  • Additional Integrations or third-party integrations that not only complement your software but also bring the best out of your business. WhatsApp is one of the most common integrations nowadays.

  • Location and Hourly Charges of the Development Company and the development team as well. For example - hiring a full-stack developer can be a cost-effective solution when you do not want to increase the budget, rather than hiring a frontend and backend developer separately.

  • Content and Marketing costs that will help you reach potential customers.

  • Post Launch Maintenance and Support (if any) according to the contract signed with the development company/developer.

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Wrapping It Up

Technology is revolutionizing every aspect of the daily lives of people, and the document management system development not only offers innumerable benefits but also caters to improved business processes, thus helping in return with great ROI and enhanced productivity.

So, why wait? The time is now!

Connect with us, or hire a developer, and get the best solutions developed for your business.

FAQs: Document Management System Development (DMS)

What are the drawbacks of document management system development?

There are not many drawbacks to document management system development, however, there is one significant disadvantage that you need to consider which is that it can be time-consuming to set up the system. But do not worry about that because it can be eliminated with proper research and analysis.

What are the features of a document management system?

The essential features of a DMS are -

  • Cloud Accessibility

  • Usable and Simple UI

  • Drag and Drop Feature

  • Lock and Hide Feature

  • Viewer and Editor History, and

  • File Sharing.

How much time does it take to develop a document management system?

Generally developing a document management system can take up to 4 - 6 months to make a fully functional software.

Posted by Mahipal Nehra | Posted at 20 Jun, 2023 Web